Legal Administrative Assistant – Corporate Commercial & Commercial Real Estate Floater

Practice Groups:                                Corporate Commercial & Commercial Real Estate and Lending

Location:                                             925 W. Georgia St., Suite 1200, Vancouver, V6C 3L2

Singleton Urquhart Reynolds Vogel LLP is a Canadian law firm with offices in Toronto and Vancouver. Our focus is on helping clients from construction and infrastructure, commercial litigation, insurance, real estate and business seize emerging opportunities and find solutions to complex legal problems.

Operating on a national platform, Singleton Reynolds is positioned as a new best-in-class law firm offering legal services and a long-standing reputation in dispute resolution.

The Firm has close to 60 lawyers in two offices (Toronto and Vancouver) and provides a wide range of legal services including the following key practice areas:

• Construction and Infrastructure Law
• Commercial Litigation
• ADR
• Commercial Real Estate
• Wills & Estates
• Immigration
• Insurance Defense
• Professional Liability
• Entertainment Law
• Corporate Commercial
• Workplace Law

Singleton Reynolds is currently looking for an experienced Legal Administrative Assistant – Floater to join our Corporate Commercial & Commercial Real Estate and Lending departments within the Vancouver office. The position requires 3 to 5 years’ experience. The successful candidate will work closely with a professional team of Lawyers and Paralegals. You will float between the two departments and will be responsible for a wide array of legal administrative tasks.

THE ROLE

• Provides clear, concise and complete oral and written information;
• Drafts correspondence and legal documents and assists with due diligence;
• Maintains all administrative functions, including file opening/closing procedures, maintains the calendar, books appointments, manages bring forwards and reviews and prepares invoices;
• Performs complex editing and formatting of documents for various correspondence, reports, forms, spreadsheets and databases;
• Processes and manages a high volume of paper and electronic documents and files to support the busy practices;
• Manages files from the beginning to the end of transactions, including the purchase, sale and financing of commercial properties;
• Oversees internal processes relating to the requisition of mortgage and purchase closing proceeds in conjunction with the Firm’s accounting department;
• Responsible for the preparation of a large number of monthly invoices, including making detailed narrative revisions;
• Manages work volume and juggling priorities while supporting a demanding practice;
• Ensures deadlines are met;
• Manages and maintains contact and referral lists;
• Sorts incoming mail and preparation of outgoing mail; and
• Performs other related duties as required.

KEY QUALIFICATIONS & EXPERIENCE

• 3-5 years of experience working as a legal administrative assistant within a solicitor’s practice (Commercial Real Estate or Corporate Commercial preferred but not required).
• Legal Administrative Assistant Certificate from an accredited program.
• Superior organizational/document management skills with a strong attention to detail.
• Exceptional aptitude for software and systems.
• Advanced knowledge of database management.
• Computer knowledge including: MS Word, MS Excel, MS Teams, Workshare Compare, Outlook, Document Management, Internet, Case Management Software, and Time tracker software.
• Familiarity with BC Online.

SKILLS & ATTRIBUTES

• Excellent analytical and organizational skills.
• Strong time management skills.
• The ability to work both collaboratively and support colleagues and work independently.
• A strong work ethic and initiative.
• Strong familiarity with accounting processes; commander of getting bills out on time.
• Excellent interpersonal skills.
• Excellent communication skills both written and verbal.
• Ability to manage work volume and competing priorities.
• Team player; can work both collaboratively as well as work independently.
• Sound business judgment including the ability to handle sensitive and confidential information.
• High degree of accuracy in work product.
• A strong orientation towards delivering a superior standard of service.
• A proven ability to thrive in a fast-paced deadline-driven environment.

KEY COMPENSATION

A competitive salary and benefits package together with opportunities for personal and professional growth. We offer a matching RRSP Program, a fitness subsidy, an annual education/tuition allowance, and ongoing continuing educational “Lunch & Learn” seminars.

KEY CONTACT

To pursue this employment opportunity, candidates are invited to submit their applications to our careers page: https://www.singleton.com/join-our-team/careers/.

Singleton Reynolds is committed to the principle of equality in employment standards and welcomes applications from all qualified individuals.  We thank all applicants for their interest; however, only those short-listed and selected for interviews will be contacted.