Accounts Payable & New Business Intake Administrator

Whitelaw Twining is a leading Western Canadian regional law firm with a focus on litigation and with offices in Vancouver and Calgary providing a full-range of legal expertise.  We are an innovative, passionate team and we’ve been raising the bar for litigation for over 40 years. Founded in Vancouver in 1979, Whitelaw Twining started as a small, boutique firm with the goal of providing superior client service while promoting a professional, supportive and engaging environment to our team members. Since the beginning, we’ve pushed beyond standard litigation to find progressive, creative solutions for our clients. We build long-term relationships with local, national and international clients, supporting them so their businesses can prosper.

Our firm strives to maintain the positive aspects of a small firm environment that encourages team and social interaction between staff and lawyers. We believe that our staff work best in a collegial atmosphere where they are empowered to build their careers and make a positive contribution to our work environment.

Join us at WT!

We are currently seeking a Accounts Payable & New Business Intake Administrator to join our Vancouver team within our Accounting department.  This position is for a team player who is proactive with a strong work ethic, can handle a busy workload, and who has a keen eye for detail. The ideal candidate will have a strong client service focus, the ability to multi-task, have solid analytical and organizational skills, and excellent communication skills.

Responsibilities:

• Key responsibilities: manage the administration of new business intake process and data entry of same
• Basic accounts payable/accounts receivable tasks
• Basic trust-related tasks
• Processing client disbursements
• Communicating information to all level of staff
• Responding to queries regarding file opening
• Some overtime may be required during peak season
• Perform other duties as required

Qualifications and Attributes:

• An aptitude for administrative processes, and quality control
• Previous work experience in a legal environment is an asset
• Able to follow instructions and ask clarifying questions as required
• Must have intermediate working knowledge of Microsoft Office programs (Excel, Word, Outlook, PowerPoint, etc.)
• Advanced level communications, both verbal and written
• Critical thinker
• Resourceful
• Aptitude to learn quickly, particularly in relation to software, processes, programs, etc.
• Strong attention to detail
• Keen desire to take on new challenges with a positive attitude.
• Professional manner in communicating with others
• Strong organization, multi-tasking, and teamwork skills

Benefits & Perks:
We offer a comprehensive salary and benefits package that is very competitive, together with opportunities for personal and professional growth.  Our benefits include:

• annual firm closure for mental health day
• opportunities to participate in a variety of health & wellness related activities and programs
• a wellness allowance for fitness expenses;
• an annual education/tuition allowance;
• flexible health and dental coverage;
• long term disability insurance;
• personal days to help balance outside commitments;
• early departure on the Friday before long weekends;
• employee assistance program;
• monetary incentive for employee referrals;
• ongoing staff appreciation events;
• flexible work arrangement options;
• casual day every Friday; and
• an outgoing firm culture that provides lots of social opportunities to connect with your co-workers.

Diversity & Inclusivity:

Whitelaw Twining recognizes that respect for the dignity and worth of everyone who works at the Firm is the foundation of harmonious and productive working relationships. We commit to providing a professional atmosphere which promotes equal opportunities and prohibits discriminatory practices.  All prospective, current, and former employees will be treated fairly and equally regardless of race, age, colour, gender, ancestry, place of origin, political belief, religion, marital status, family status, physical or mental ability, or sexual orientation.

Background and Reference Checks:

Offers of employment may be conditional upon reference checks, criminal record checks, and educational verification.

Vaccination Policy:

Whitelaw Twining values the health and safety of our team members, clients and community. Accordingly, Whitelaw Twining has implemented a policy that requires team members to provide proof of full vaccination status (i.e. two weeks have passed since receipt of a second dose of a Health Canada approved COVID-19 vaccine) upon their start date.

While we thank all applicants, only those selected for interviews will be contacted. No phone calls please.  Please submit your resume and cover letter to: https://wtca.bamboohr.com/jobs/view.php?id=120