Information and Knowledge Management Assistant
| Posted: | August 11, 2022 | Company: | McMillan LLP |
| Address: | Royal Centre, 1055 W. Georgia Street, Suite 1500 | Postal Code: | V6E 4N7 |
| Location: | Vancouver | Contact: | |
| Phone: | Fax: | ||
| E-mail: | Website: | https://recruiting.ultipro.ca/MCM5000MCMIL/JobBoard/dde8e456-1ae1-4cfa-aef0-4602bb1f6268/OpportunityDetail?opportunityId=d6c8a381-94f4-4569-8b73-bec071a82e5f |
Your Next Opportunity
Would you like to be a part of Canada’s leading and progressive Business Law firm?
McMillan has a full-time permanent opportunity for an Information and Knowledge Management Assistant in the Vancouver Office, supporting the Information Governance and Research and Library Services departments as well as being an important member of the Intranet team all of which are part of the national Information Management Team.
This is an excellent opportunity for a new information professional looking to acquire skills and experience in various areas within the information and knowledge management space. We are seeking an energetic, self-motivated individual who is a team player, excels under pressure, has a flexible attitude and effectively establishes priorities.
Please note that this role will require work onsite at an offsite storage provider located in the Greater Vancouver Area (approximately 20-40 days per year). Please note that travel to the offsite storage provider is at the expense of the employee.
It is important to note that this role has a requirement to work onsite in the office at all times. Please be aware that McMillan has extensive protocols in place to protect all firm members.
What You’ll Do
Information Governance
- Review boxes and confirm files match inventory in preparation for destruction at the off-site facility
- Assist with digitization initiative, including tracking, scanning and saving files into Firm’s document management system, and monitoring and reporting on onsite file volumes
- Assist with data cleanup projects
- Support day-to-day operations of the IG department, including retrieval of files from offsite storage and responding to inquiries from Firm members
- Undertake special projects and other duties as assigned
Research and Library Services
- Loose-leaf filing
- Circulation duties including arranging books on shelves, assisting lawyers and clients with locating books and signing in and out books
- Keeping the physical library in order
- Distribute current awareness and alerts
- Coordinate interlibrary loans
- Perform general clerical work including entering invoice information in the Firm’s applications and data entry
- Undertake special projects and other duties as assigned
Intranet
- Maintain department agnostic pages and content such as the home page, policies page and firm calendar
- Facilitate and execute updates for operations, legal teams and committees
- Solicit feedback for updates on a monthly basis and keep a tracker of updates
- Create new pages, add new web parts and build resource libraries
- Evaluate and report on usage statistics on a regular basis
- Advance enhancement requests through the EPMO process with the National Manager, Information Management
- Undertake special projects and other duties as assigned
What You Bring
- Keen interest in information and knowledge management
- Strong written and oral communication skills
- Proficiency with Microsoft Office programs
- Experience with SharePoint Online is an asset
- Able to prioritize tasks from different work streams and work effectively under pressure
- Comfortable working both independently and in a team-oriented, collaborative environment
- Excellent organizational skills and a keen attention to detail
- Demonstrate good critical thinking, analytical, and problem-solving skills
- Ability to lift boxes of files up to 35 pounds
McMillan Offers You
Growth
Mentorship and Support
Training as Software Evolves
Commensurate Compensation and Benefits Package
Fun Work Environment
Continuous Learning & Development
McMillan = You
Inclusion and diversity are essential elements of our culture at McMillan which coincides with our core values of respect, teamwork, commitment, client service and professional excellence. We are extremely proud to be one of Canada’s Top Employers for Young People six years in a row.
At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting communities from which we draw our members, the communities in which we live and work and the communities to which we provide legal services.
We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment which nurtures mentoring inspires enthusiasm and professional excellence. We commit to putting our best efforts forward in achieving our goals, and the goals of our clients. You can help us in that journey!
Need another reason to consider McMillan? Let’s work together to help you achieve your professional goals and career development.
Let’s get started
If this position is you, and you reside in or around the Vancouver area, we look forward to hearing from you. We like cover letters too so don’t forget to include one along with your resume when you click on the Apply Now button on our website.
To protect the health and safety of our firm members, McMillan LLP has introduced a COVID-19 vaccination policy across all offices. As such, all offers of employment will be conditional upon providing proof of full vaccination with a COVID-19 vaccination approved by Health Canada. Any requests for exemptions will be considered on an individual basis.
McMillan is committed to providing accommodation for applicants with disabilities in its recruitment processes. If you require accommodation at any time during the recruitment process, please email us or contact us at 1.888.622.4624 to submit your accommodation request.
McMillan LLP is committed to fostering a culture of inclusion and diversity. We respect and embrace the unique backgrounds, perspectives and experiences of individuals at all levels of the firm. This enables us to provide innovative client service, contribute fully to our communities and advance our firm’s values.
