Corporate Commercial Legal Administrative Assistant

MEP Business Counsel is an award-winning corporate and entertainment law firm based in downtown Vancouver, British Columbia.  We have been consistently recognized by Canadian Lawyer as one of the Top 10 Corporate Boutique Firms in Canada and our lawyers have worked at leading international law firms.   We are proud that our team includes a diverse range of backgrounds and experiences – all with a common goal of doing exceptional work with incredible people.

We currently have an exciting opportunity for a dynamic LAA to join our team to support 2 lawyers in our corporate/commercial group.  We work in a very collaborative model and so our ideal candidate is a strong team player.  Attention to detail and pride in high quality output is critical – as is a good sense of humour and positive attitude.  Also note that we are a dog-friendly environment.

Ideal Candidate Requisites

We look for candidates who share our values: a client-centered approach and business-first thinking. The successful candidate will contribute enthusiastically to the firm dynamic, and have a collaborative approach to the work environment. Some requirements for this position are as follows:

• 2+ years’ experience working as an LAA in a business law firm environment (focus on solicitors practice) – relevant corporate/commercial law experience
• Graduated from an accredited Legal Administrative Assistant program
• Advanced skills with Microsoft Office Suite of applications, with a focus on word processing and formatting
• Experience with Worldox, Workshare Compare, Excel, PC Law (preferred)
• Ability to organize and proactively anticipate and prioritize a workload for a team of lawyers.
• Excellent attention to detail and organizational skills
• Tactful, with good judgment when handling confidential and sensitive matters
• Strong business communication (written and verbal) and interpersonal skills and the ability to work well independently or in a team-based environment

Role and Responsibilities

Our LAAs play a key role in supporting the lawyers in sophisticated commercial/corporate transactions, and can assume high levels of responsibility for management/coordination of relevant administrative matters including but not limited to:

• Editing/formatting various documents
• Preparation of relevant trust paperwork
• Coordinating the execution and collation of transaction documents
• Preparation of digital closing books
• Perform complex editing and formatting of documents for various correspondence, agreements, reports, forms, and spreadsheets
• Provide general practice support and handle standard administrative tasks such as in compliance with firm procedures:
  • File openings (including Know Your Client, Source of Money forms), file closings and archiving, billing and trust paperwork
  • Management of calendars, meeting schedules, contact lists and bring-forwards for team of lawyers
  • Answer and direct phone calls on an as-needed basis.
• Provide ancillary administrative support on large scale projects/transactions

Compensation and Benefits

We provide a hybrid working environment and flexible hours.  In addition to a genuine collegial atmosphere offered at MEP Business Counsel, we provide market salary commensurate with experience and in line with leading business law firms in the downtown core:  extended health/dental benefits, fitness reimbursement, as well as a bonus program based on contributions to the firm and more.

To Apply

Like what you hear?  Reach out and apply for this role by sending your resume and cover letter to lhart@meplaw.ca.