Reception Administrative Assistant/Office Services Clerk

Hartshorne & Mehl

Barristers and Solicitors

Hartshorne & Mehl is Vancouver Litigation Law Firm founded in 1960.  Our firm has been litigating in the Courts of British Columbia for over 60 years.  We are specialized in complex litigation, automotive and other commercial products liability, major equipment and property damage claims, catastrophic personal injury including, permanent neurological, brain and spinal, psychological injury, property and insurance matters.

We are currently seeking a full time, permanent placement, Reception Admin Assistant/Office Services Clerk to join our team. This is an entry level position offering a competitive compensation and benefits package with the opportunity of advancement.  Our firm offers a positive and inclusive work environment, with a small firm atmosphere, and we continue to evolve by developing further business practices.

This is your opportunity to join an enthusiastic and hard-working team environment, conveniently located in the Mount Pleasant area of Vancouver.

General Responsibilities:

• Receiving and directing all incoming calls on a multi-line phone system;
• Receiving and distributing all incoming and outgoing mail, courier packages and distribution of incoming faxes;
• General maintenance of the reception area, boardroom, copy room and kitchen;
• Greeting clients and guests;
• Responsible for boardroom bookings and assisting with firm events and functions;
• Monitoring and ordering of all office and janitorial supplies;
• Closing files and preparing for storage;
• Processing large copy, scan and print jobs;
• Filing;
• Providing overflow assistance for our Legal Administrative Assistants; and
• Assisting with other projects as assigned.

Qualifications:

• Pleasant and professional telephone etiquette;
• Exceptional inter-personal skills;
• Proficient in all aspects of Microsoft Office (Word, Outlook, Excel);
• Knowledge and operation of photocopiers, printers, scanners and fax machines;
• Excellent written and verbal English communication skills;
• Ability to multitask and prioritize work;
• Strong organizational and time management skills;
• Ability to work well under pressure; and
• Ability to learn and adapt to new tasks quickly; and
• Prior experience working in a legal law office is an asset.

Applicants are invited to apply with a cover letter, resume and list of references by email to Tracey Slaght at tslaght@hartmehl.com.

While we thank all applicants for their interest in Hartshorne & Mehl, only those selected for an interview will be contacted.  No phone calls please.